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Frequently Asked Question's
Q. What does Yachting NSW do for me?
A. Our mission is to deliver services that help develop clubs and the sport of sailing. Clubs' reliance on services from YNSW vary from club to club across the state, but covers key the strategic themes of governance, training, events, youth development, participation and club development.
The services we provide for individuals are designed to help develop and strengthen clubs (for example Instructor training, implementing learn to sail programs and Officiating courses) or events that help promote the sport such as Sail Sydney and the NSW Youth Championships.
Detailed information is available here. Q. What if individuals are members of more than one club?
A. Yachting NSW no longer charges individuals for YA membership. The members of YNSW are clubs, not individuals. YNSW levies its members, the clubs, an affiliation fee that is not in any way related to who the individual members of that club are nor what the club charges them for membership or how many clubs they belong to. The fee calculations are based on the total membership of the club.
Further details on multiple membership here Q. Why do I have more than one Silver card?
A. At some point in time you have either joined another club or your club has not updated your membership details correctly. Clubs have no way of knowing which other clubs you belong to unless you tell them your existing silver card number. Clubs are strongly encouraged to ask new members if they already have a silver card number to avoid confusion. YNSW can assist by merging multiple cards.
Q. How do I check if an individual is a financial member of a club?
A. YNSW has developed a “Silvercard checker” that lets you check your own or others financial status. This is located on the YNSW homepage or can be accessed by clicking here.
Q. When are fees due?
A. Affiliation fees are payable by 31 October each year, one month after the annual census is due. YNSW is no different to any other organisation such as your club with its own financial obligations which it has to meet. Prompt payment of fees allows us to focus on delivering services, not collecting overdue accounts. If your club has queries relating to the calculation or payment of fees, you are strongly encouraged to call the office for assistance.
Q. Why can’t I log in to MyClub?
A. All MyClub access ceases on 1 July 2012. The lock out period lets YNSW set MyClub up for the 2012-13 season, which in turn allows clubs to begin updating their members for 2012-13 from August 1.
Q. When can I begin updating my members for the 2012-13 season?
A. August 1, 2012. This is provided that your club has submitted your MyClub Access Application form and have received a confirmation email from Yachting NSW regarding your club delegate’s log in information. Q. Our club has already paid our affiliation fees for the year; can we still add any new members?
A. Yes.
The census and affiliation fee you have paid are based on the previous year's member numbers. You will be invoiced for the 2012-13 year’s memberships based on NEXT year’s Census. This means that you can add any new members to your club throughout the coming season, they will be included in the fee calculation for next year.
Q. Are new members added during the year able to receive a Silver card?
A. Yes. There is no silvercard fee. Once a club enters the new member in the MyClub database a silvercard will be generated.
Q. When will my members receive their card?
A. Silver cards can take up to 6 weeks to arrive.
The data used to generate the cards is extracted from MyClub once a month (usually at the end of each month). From this point it can take from a week to 4 weeks for the card to arrive, so depending when the member was updated in MyClub (beginning or end of the month), it can take up to 6 weeks.
NOTE: The YA Silver Card is purely symbolic of membership with Yachting Australia/Yachting NSW. Any club/regatta organiser is able to check membership status via MyClub or the Silver Card Checker facility on the Yachting NSW website.
Q. Why do I need to provide Yachting NSW with our membership numbers? A. The Yachting NSW constitution requires that all affiliated clubs provide their membership numbers. This forms the basis for your clubs affiliation fee for the following year. Q. Why should I put all of my club members details into MyClub?
A. Myclub is the national database that holds the records of all members of sailing clubs in Australia. It is important to have a central store of accurate information for a number of reasons:
1. Generate accurate membership numbers so we know how many people are active in the sport of sailing. Government uses these numbers to evaluate our sport.
2. Advocacy and representation. We have to compete against all other sports for our voice to be heard. More members means a better chance of our voice being heard.
2. Join the 21st century. Paper records and guestimates aren’t professional. You cant use them effectively and neither can we.
3. Statistical analysis- ie gender, Date of Birth and postcode is important data that helps us identify trends and understand the dynamics of the sport.
4. Better communications- maintaining current contact details and updating club officials helps us keep in contact with you
5. Record qualifications and levels of accreditation
Q. What about privacy issues with MyClub?
A. Individuals who join a sporting club would reasonably expect to receive communication from that clubs’ sporting body; sailing is no different. The primary purpose for YNSW to collect member details is for communication, maintaining accurate records and statistical analysis. YNSW does not believe that there are privacy issues relating to entering your clubs' member details into the national database. State and national bodies provide services so therefore need to be able to communicate with individuals.
Individuals’ personal information is not distributed to any third parties.
Clich here for Yachting NSW Privacy Statement
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